Vendor Onboarding Form

Secret(Required)

A secret passphrase is required to unlock the vendor onboarding form. Please enter it in the field above to enable the form.

Primary Contact(Required)

Primary Contact Number(Required)

Company Name(Required)

Company Street Address(Required)

Company Postal Code(Required)

Primary Email Address(Required)

Should invoices go to a separate email address?

Yes

No

Billing / Accounting Email Address(Required)

Specialties

Please list the type of work you specialize in

Service Area(Required)

Please list the service area you are willing to travel to - e.g. London & Surrounding Area

Bank Account Information

Deposit Account Number(Required)

Branch Transit Number(Required)

Financial Institution Number(Required)

Bank Name(Required)

Please attach here(Required)

Drop files here or

Accepted file types: jpg, jpeg, gif, png, pdf, zip, bmp, tiff, docx, Max. file size: 8 MB.

Tax Information

Do you collect HST on your invoices?(Required)

Yes

No

HST Number(Required)

Company / Name associated to your HST number(Required)

Workplace Safety and Insurance Board (WSIB)

Do you have employees?(Required)

Yes

No

WSIB Clearance Certificate Number(Required)

If you have employees you will be required to submit an up-to-date clearance

WSIB Certificate(Required)

Max. file size: 8 MB.

Insurance Information

Insurer Policy Provider(Required)

Policy Number(Required)

Vendor must carry a minimum of $2 Million liability(Required)

Yes

No

Please note that your vendor application may not be approved without a minimum liability coverage of $2 million.

Please attach COI here(Required)

Max. file size: 8 MB.

Please supply a COI (Certificate of Insurance) from your insurer

Confirmation

Vendor Onboarding and Payment Terms at JDN Property Management

Welcome to our team of accredited vendors! At JDN Property Management, we prioritize timely and transparent payments to our valued vendors, ensuring a smooth process for all parties. Please review and agree to our payment terms and guidelines to become an approved vendor.

Payment Timeline: We typically process payments within 30-40 days of receiving an invoice, with payments usually issued within 30 days unless unexpected delays occur.
Monthly Pay Period: Our pay cycle runs from the 15th of each month to the 13th of the following month. Invoices received within these dates will be paid on the 14th of the following month. For example, if you submit an invoice between October 15th and November 13th, payment will be issued on November 14th, barring any external issues.
Payment Delay for Late Invoices: Invoices submitted after the pay period ends on the 13th (e.g., submitted on the 14th of the month) will be processed in the next month’s cycle, meaning payment will be issued on the 14th of the following month. This is the longest possible delay, assuming no unforeseen issues.
Invoice Submission Requirements: To avoid delays, please ensure you are using the correct email address associated with JDN's bookkeeping team. It’s also crucial that any invoices sent to our accounting department MUST include a PDF attachment. We cannot process invoices sent as links or requiring downloads. Including attachments helps streamline the process and ensures timely payments. Thank you! Please request the bookkeeping email from our front office.
Electronic Payments Only: All payments are made via Electronic Funds Transfer (EFT) or direct bank-to-bank deposits. We are not responsible for any NSF charges incurred.
Invoice Details: For prompt payment, invoices must be properly formatted, including:
- The service address (building and unit serviced).
- The vendor's name, address, and HST number.
- A clear breakdown of services provided.

By agreeing to these terms, you help us ensure timely and efficient payments. We’re excited to work with you!
Jeff

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